Sexual Ause Risk Management System

A Sexual Abuse Risk Management System

The Best Practice Framework + Training + Step-by-Step Guidance + The Right Tools + Reliable Information

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Confidence that Children are as Safe and your Organization is as Well Protected as Possible

Our service enables you to supplement a safe environment approach with risk management best practices so that:

  • You will be confident you are protecting the children in your care using the best practices,
  • You will be able to share that knowledge with anyone with absolute conviction and
  • You will be comprehensively protecting yourself and your organization

…even if you have no previous risk management experience.  None of these are possible if you only use a safe environment approach.

Managing sexual abuse risk is necessarily a long-term commitment; that’s how you develop the track record that enables you to tell a compelling story of conscientious child protection.  The long-term commitment means our system isn’t right for every organization.  That’s why we like to talk about what you are hoping to achieve with sexual abuse risk management before you register.  The process goes both ways; you also get to check us out!   

We look forward to meeting you! 

What's included in an annual sexual abuse risk management system subscription

Here’s what’s included in an annual BOKRIM subscription:

Module 1

Foundation Learning

Foundation learning is a series of videos explaining how, even if you have no previous risk management experience, you will be able to assess your sexual abuse risk, customize a sexual abuse risk management system for your organization, and manage sexual abuse risk day-to-day.  The topics covered in around 6 hours of video are: 

  • Concepts and Definitions
  • The Problems We Solve
  • What is ERM
  • A Risk Management Best Practices Mind Set
  • The Underlying Nature of Sexual Abuse Risk
  • Introduction to the BOKRIM Application
  • Sexual Abuse Risk Management Leadership
  • Sexual Abuse Risk Assessment
  • Sexual Abuse Risk Management System Customization
  • Day-to-day Sexual Abuse Risk Management
  • Conscientious Sexual Abuse Risk Management

It is Foundation Learning, not (for example) “training,” because learning will be a constant feature of continuously improving how well you manage your organization’s sexual abuse risk.

Module 2

Assessment

By the end of a sexual abuse risk assessment, you will have identified and prioritized all the times and places where minors and vulnerable adults in your care are potentially vulnerable to sexual abuse.  You will also know how you are exposed to sexual abuse risk, which is not just that you fail to prevent sexual abuse.  For example, numerous forms of negligence might be alleged against you if sexual abuse happens.

To help you through the risk assessment process, we provide a further series of videos for each stage of the assessment.  You also have access to our enterprise risk canvas, a workbook that enables a collaborative process inside your organization, and the SAM Risk BOK.  Between these, you are guided step by step through understanding why and how your organization does what it does and how this leads to sexual abuse vulnerabilities and risks.

Module 3

Customization

When you customize a sexual abuse risk management system, you choose controls that are appropriate for your organization and which are designed to:

  • Prevent sexual abuse by addressing the most significant vulnerabilities identified in the assessment and
  • Ensure that if sexual abuse happens, it is identified as quickly as possible and responded to appropriately.

You also chose processes that ensure:

  • Your controls perform, and keep performing, as intended and
  • Your organization is protected as well as possible from the sexual abuse risks identified in your risk assessment.

To help you through the customization process, we provide a further series of videos, a customization workbook, and access to the SAM Risk BOK.   Between them, they guide you step by step through choosing controls and activities aligned with your vulnerabilities and risks and also with why and how your organization does what it does.

Module 4

Management

Risk management systems are composed of people, resources, and activities that need regular engagement and coordination to ensure good decisions are made when they need to be made, the system performs as intended, and it stays on target.  When a risk management system is set up right in the assessment and customization stages, the proper management tools ensure engagement and coordination are easy and quick.  We provide tools that enable you to collaboratively:

  • Verify controls and processes are performed as intended
  • Respond to sexual abuse-related incidents as planned
  • Adapt to change as required, and
  • Continuously improve how well you protect children and vulnerable adults and your organization.

In addition to all the above, the tools enable you to record all your sexual abuse risk management decisions and actions.  This is critical because the record means you will, if necessary, be able to tell your story of conscientiously protecting the children and vulnerable adults in your care over the long term.  This is how you protect your organization as effectively as possible from the consequences of failing to prevent sexual abuse. 

The story is a simple but powerful one:

  • Assessment means you understand how you deliver the benefits you provide to minors and vulnerable adults and, therefore, when, where, how, why, and to whom they may be potentially vulnerable to sexual abuse.
  • Customization means you develop a plan to protect minors and vulnerable adults – a comprehensive system of controls to address each vulnerability and a set of processes to ensure the controls adapt to keep addressing the vulnerabilities as they change.
  • Management means you can show anyone at any time that you are doing what you said you would do in your plan; you are using the system diligently to protect children from sexual abuse, which is also what best protects you and your organization.  

In more detail, the record should enable you to demonstrate the following:

  • A complete intake process, customized for sexual abuse, has been applied to everyone who may have recurring contact with the minors and vulnerable adults in your care;
  • Annual appraisals for everyone associated with your organization have incorporated sexual abuse-related behaviors;
  • Physical security has been monitored from a sexual abuse perspective, and behaviors adjusted when needed;
  • Everyone working for or related to your organization is aware of the sexual abuse risks to minors and vulnerable adults, to your organization, and to them;
  • Everyone working for or related to your organization is aware of and has been held accountable for behavior requirements and expectations, with records of all breaches and resulting sanctions and lessons;
  • How all sexual abuse-related incidents were responded to, what sanctions, if necessary, were applied, what lessons were learned, and how controls and activities were adjusted accordingly; and
  • Readily understandable evidence that the system incorporating all the above was regularly reviewed, that change was considered and addressed, and that the system was continuously improved.

The objective of developing this level of detail is so that:

  1. You are far more likely to prevent sexual abuse, and
  2. If sexual abuse nonetheless happens – because no prevention system is foolproof – you will have the information you need to defend yourself and your organization from the disruption and reputation harms that come from not being able to show diligent and conscientious child protection and from the legal and financial costs of failing to prevent sexual abuse.  

In addition to these four core modules, we provide resources to help you make well-informed decisions while using each module.

Resource 1

Direct Setup Support

To ensure you get set up as quickly and efficiently as possible when you first subscribe, we provide up to two hours via Zoom to help you through the initial risk assessment and customization stages.  

It is entirely up to you how you use those two hours.  For example, you can use the time in a single Zoom or four half-hour sessions.  

As examples of how others have used the time:

  1. We can set up an initial training session for your Board, the individual responsible for managing your sexual abuse risk, the team who will help them, or anyone else. 
  2. We can virtually sit in on your risk assessment or customization to answer questions as you work through them. 
  3. We can talk with stakeholders if that’s what helps you most.
  4. We can do a Q&A session after you have watched the initial training videos or at any time through the assessment or customization stages.

We want you to succeed, so you let us know how we can help.  

Below, you will also see an option to have us directly facilitate (remotely) your assessment and customization stages.

Resource 2

Access to the Sexual Abuse Risk Management Body of Knowledge

The SAM Risk BOK is a constantly updated body of knowledge containing everything BOKRIM knows and learns about sexual abuse, sexual abuse risk, and sexual abuse risk management.  It is available to every user and is designed to help you make well-informed decisions about how to manage your sexual abuse risk.   

The SAM Risk BOK comprises all the analyses we undertake on the performance of all the sexual abuse risk management systems we help our customers manage.  The SAM Risk BOK is how BOKRIM enables organizations to overcome the one thing that, above all others, prevents most organizations from using risk management best practices successfully – the lack of sufficient volumes of reliable data.

Resource 3

Workbooks to Guide you Through Every Step of the Process

The workbooks allow you to work through your assessment and customizations offline.  You will need to record your assessment and customization in our system, but you can work through both online without ever looking at the workbooks.  It’s up to you.

The workbooks also enable you to share the assessment and customization processes with others to develop your assessment and system collaboratively.  This not only reduces how long they can take, but it also makes them better because of more and broader perspectives.  Perhaps most importantly, the collaboration also helps develop the engagement with sexual abuse risk by a wider selection of people in your organization.

The workbooks enable you to arrive at the point where you can produce a table as follows (SAM refers to sexual abuse and misconduct or molestation):

SAM Risk Assessment

Sexual abuse vulnerabilities

When, where, how, and to whom minors and vulnerable adults are potentially vulnerable to SAM

Sexual abuse risks

The SAM-related risks to your organization and to the different components of your business model

SAM System Customization

Sexual abuse vulnerabilities

Sexual abuse risks

SAM System Customization

Prevention controls

The policies and procedures in place designed to prevent SAM, identify it as early as possible if it starts, and mitigate its consequences

Risk management activities

The activities of the SAM Risk group that ensure vulnerabilities, risks, and controls are and remain aligned so minors and vulnerable adults and your organization are always as well protected from SAM and its consequences as possible

When, where, how, and to whom minors and vulnerable adults are potentially vulnerable to SAM

The SAM-related risks to your organization and to the different components of your business model

The policies and procedures in place designed to prevent SAM, identify it as early as possible if it starts, and mitigate its consequences

The activities of the SAM Risk Group that ensure vulnerabilities, risks, and controls are and remain aligned so minors and vulnerable adults and your organization are always as well protected from SAM and its consequences as possible

Resource 4

A Digital Sexual Abuse Risk Management Meeting Room

One of the biggest challenges with managing any risk is to get beyond periodic, check box, and unengaged “list management.” Instead, effective risk management:

  • enables well-informed decision-making when decisions need to be made,
  • involving the right people who have the correct information and
  • directly supports your organization in meeting its objectives. 

We provide a private digital meeting room for your organization’s sexual abuse risk management group (SAM Risk Group).  It is a private space that connects your risk assessment and customized system with the SAM Risk BOK.  You will hold your SAM Group Meetings here and store all the meeting agendas, minutes, and action items.  It is also where you store your conversations, documents, notes, photographs, and every other digital resource relating to your organization’s sexual abuse risk management.  

All members of your SAM Risk Group can have access to this space, and we recommend you rotate the membership of the group so engagement with your sexual abuse risks extends as widely across your organization as possible.

Resource 5

A Community of Fellow Sexual Abuse Risk Managers

Most people don’t like talking or thinking about sexual abuse.  It’s why engagement with sexual abuse risk is typically so poor and why the check-box safe environment has persisted for so long.   So, for the people who have no choice – like you – it can be challenging to think through a problem if you have no one to talk it through with.  

Also, though we can help you by facilitating the conversations inside your organization, we cannot advise you on assessing your risk, customizing your system, or dealing with particular situations.  This is because we cannot know enough about your organization or situation to do so.  So you must make all your own decisions.

So, though you wouldn’t want to share sensitive information in the BOKRIM Risk Café or any other groups or forums on BOKRIM, you can ask questions or search previous discussion threads for practical answers.

Resource 6

Phone, Email, and Zoom Support

Whenever you have a question, you can email support@bokrim.com, and we will get back to you that day or the next.  We try to cover weekends too, but we will always get back to you as quickly as possible.

If you have a question and would like to talk it through, you can use the phone symbol at the bottom of every BOKRIM page and call us directly.  There will be a human at the end of the line.

You can book a Zoom with us if you prefer a face-to-face chat.  

Resource 7

Monthly Live Q&A Sessions

Once a month, we hold a live Q&A session.  No booking is required, though if you have a question, we recommend you let us know in advance to be sure we get to it.  

The webinars are open to any BOKRIM user.  The webinar schedules are available in the Risk Café.

Resource 8

Quarterly Ongoing Learning Sessions

Once a quarter, we collate and summarize all our latest learning on sexual abuse and how to manage sexual abuse risk.  We then hold a live webinar to talk through what we have learned.

The webinars are open to any BOKRIM user.  They will provide you with the latest news and information and enable you to investigate new and possibly better ways to manage your sexual abuse risk.  

The webinar schedules are available in the Risk Café.

How Much Does a Subscription Cost?

Subscription

Our service is an annual subscription service.  

Its annual cost depends on how much sexual abuse risk your organization manages on a regular basis. 

Please complete this form if you’d like an idea of how much the annual subscription might be, noting we won’t confirm our cost until we have discussed your sexual abuse risk with you.

We want you to be as successful at managing sexual abuse risk with BRM as possible.  Consequently, your initial subscription cost includes direct phone, email, and Zoom access to us throughout the initial sexual abuse risk management course, risk assessment, and the customization of your system.

It’s possible to complete the initialization of your system in a few hours, but we don’t recommend rushing the process.  Rushing negates the engagement with sexual abuse risk, which is critical to successfully managing any risk.  Most organizations initialize their system working an hour or two a day over a couple of weeks.  

Facilitation Fee

If you would like more direct help, we can also help you assess your sexual abuse risk and customize your BRM system by facilitating the discussions between your sexual abuse risk management team members. 

With our facilitation service, we provide you with up to ten hours of facilitation during the first 30 days after you subscribe.  We set up Zoom calls and use collaboration software to walk your team through the assessment and customization stages. 

Please note that you will make all your own sexual abuse risk management decisions, a key element of engaging with sexual abuse risk.   You can also use some of our time to have us help you explain to your key stakeholders how BRM works and why it is best practice.

The facilitation fee of $5,000.00 is a one-off fee payable when you subscribe and is non-refundable after two hours of facilitation have been used.

30 Day Satisfaction Guarantee

If, after trying BRM out, you decide it isn’t for you, you can cancel your subscription within 30 days for a 100% refund, no questions asked.

Privacy and the Sexual Abuse Risk Management Rating

A BOKRIM Sexual Abuse and Misconduct (SAM) Risk Management Rating is the only information we release about how you manage your organization’s sexual abuse risk.   

We release the rating to you; we do not publish the rating.  What you do with the rating is up to you.  For example, some insurers offer up to a 25% premium discount for highly-rated organizations.

A rating expresses how you manage your sexual abuse risk compared to the BOKRIM rating scale.  The rating scale is BOKRIM’s assessment of the value of all the possible controls and processes an organization could use to manage its sexual abuse risk. 

The rating includes ‘scores’ from each of the system’s Assess, Customize, and Manage stages – roughly in equal proportion.  The ratings run from A+ to NR (for not rated) and RS (for rating suspended). 

NR means your score is below the threshold we set to achieve a C rating.  RS means you aren’t engaging sufficiently regularly with your BRM system, so your rating is suspended until you hold a SAM Risk Group meeting.

The BOKRIM application and the rating scheme are constantly updated as we learn more about sexual abuse risk and how best to manage it.  The consequence is that you must regularly engage with your sexual abuse risk and the BRM system to maintain your rating.  It also means however, that continuous sexual abuse risk management improvement is baked into our process.

If you would like to learn more about our service, please book a call.